Vendor FAQ’s & Guidelines
Hey there, future JAM Cultural Celebrations vendor! We’re so excited to have you join us at the iconic San Jose Flea Market for an unforgettable celebration of Filipino American culture, community, and creativity. As we are only guests at this venue, we kindly ask all vendors follow their rules and regulations along with our own event guidelines. Below are some key things to know before applying — we hope this helps answer your questions so you can focus on bringing your best vibes to the event!
The most important and frequently asked questions are listed first and comes directly from the complete Garden at the Flea Vendor Guidelines website. As the GATF venue space is located inside the San Jose Flea Market (SJFM), you will be subject to the same rules & regulations as the general vendors. Click here for full guidelines.
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Is there important information I should know first as a Garden at the Flea Vendor? (+ SJFM Vendor Code of Conduct)
- Vendors must abide by rules set by San Jose Flea Market Inc. >> https://sjfm.com/vendor-rules
- Participants must remove their vehicles from the event area and into the parking lot at least 30 minutes before event start (i.e. For a 4:30 PM event, all vehicles must be out at 4:00PM).
- Participants must follow directives by San Jose Flea Market / Garden at the Flea management and security.
- Absolutely, no outside alcohol, drugs, or smoking allowed on property.
- IMPORTANT: Any type of violent, verbal, or abusive behavior is not tolerated and will issue right of ejection off the premises. Any participants actively participating in this behavior are not allowed to apply as a vendor at any time.
- Violating any terms within the Vendor Code of Conduct is automatic dismissal from the property.
What Items are Prohibited from Being Sold? (GATF/Flea Guideline)
Illegal and inappropriate items along with certain branded merchandise are prohibited (Managements reserves the right to decide what is prohibited).
These prohibited items may include:
- Pornographic/sexualized materials
- Guns or ammunition
- Alcohol or tobacco products
- Prepared foods, snacks, or drinks
- Counterfeit Copyright Protected items (MLB, NBA, NFL, NHL, etc.)
- Luxury Branded Merchandise, Counterfeits, or Artistic Variations
- Croc Jibbitz or similar shoe charms products
Can I Sell Food or Drinks? (GATF/Flea Guideline)
- Only official Santa Clara County (SCC) Dept. of Environmental Health that are annually inspected mobile food facilities (MFFs) can participate to sell as a food vendor.
- Official County MFFs (food truck/trailer vendor), can apply at www.gardenattheflea.com/participate
- Applicants are contacted and managed by the Garden at the Flea events team only. Event producers do not handle any food/drink related vendors.
- Due to grandfathered SCC county health rules and permitting that affect the Garden at the Flea space, we cannot accept any tented food vendors (TFFs) at this time.
Can I Bring My Pet? (GATF/Flea Guideline)
No pets allowed, with the exception of service animals as required by law.
SJFM Vendor General Terms (GATF/Flea Guideline)
- The Flea Market, Inc. reserves the right to refuse entry to any person, entity, or organization.
- The Flea Market, Inc. reserves the right to refuse admission to any Seller, and to inspect all merchandise.
- The Flea Market, Inc. reserves the right to designate the selling area.
- Complete Vendor Rules can be found >> here. (Opens SJFM Website)
Vendor Booth Sizes & Application Fees
These are the current sizes and price fees for Jeepney Jam 2025:
- $80 – 6ft Table Space
- $160 – Inline 10x10ft Space
- $200 – Corner 10x10ft Space
- $400 – 10x20ft (Double) Space*
- *Double space booths does not guarantee both spaces are corners.
You will be required to pay for your space upon receiving acceptance approval to confirm your space.
What Type of Vendors Can Apply for JAM Events?
| Artists | Apparel |
| Crafts | Creatives |
| Cultural | Organizations |
| Professional Services | Thrift / Vintage |
What is the Application Timeline?
- MARCH 2025 – JEEPNEY JAM 2025 open application period (March 1st). Deadline to apply will be end of day on March 29th.
- APRIL 2025 – Vendor applications will be reviewed and your status will be emailed before the end of the month.
- Only approved applications will need to pay their booth fees in 14 days upon receiving their confirmation status email.
- MAY 2025 – Waitlisted vendors may start receiving confirmations.
- No Payments will be considered a decline/withdrawal of your approved application status. This may affect any future applications.
Can I Share My Booth Space with a Secondary Vendor?
- Yes, you may share with a secondary vendor. You will be required to include their business information in your application for approval.
- Please be aware that that a full application may be completely declined if either one of the vendors is not approved to participate.
- We hold the right to refund/cancel any future applications of any shared booth vendors were not previously approved by the start of our event.
What Should I Bring as a Vendor?
BYOE – Vendors must bring their own equipment.
- Recommended Items: Tables, chairs, battery-operated lighting, booth equipment, & decor.
- Portable Battery stations are okay if electricity is needed. No gas/fuel powered generators are allowed.
- Optional: 10x10ft Canopy and must stay in those space limits. You are required to have a weight on each leg with at least a combined total of 20+ lbs (i.e. 5+ lbs per leg).
- You are legally responsible of any harm/damage that your canopy and booth equipment may incur to any attendees, participants, and/or property if an incident occurs.
- No outside alcohol, drugs, or smoking products allowed on Flea Market property.
Tables and chairs may be available for rental only for out of area vendors.
Is There Application refunds? What If I Need to Withdraw?
As vendor fees are our main source to fund to produce these community events, refunds can be requested on a case by case basis.
- A processing fee will be subtracted with all requests depending on amounts.
- Withdrawal requests from the event before May 9th, 2025, can receive a full refund on your booth fee.
- Withdrawal requests from the event between May 10th to May 29th, can receive 50% refund on your booth fee.
- Absolutely no refund requests starting May 30th (one week before event).